How to compact and reduce mailbox size in Microsoft Outlook

Microsoft Outlook, the customer for Outlook or Live electronic mail service, relieve electronic mail as well as attachments offline. As you lot have as well as ship emails, the size of the database keeps increasing. While it makes certain that you lot tin ship away access emails when non connected to the internet, it also way that the size of the mailbox keeps expanding. In this post, nosotros volition part how you lot tin ship away compact as well as trim mailbox size inwards Microsoft Outlook.

Compact & trim mailbox size inwards Microsoft Outlook

The disadvantage of having a bigger mailbox is that it slows downwards the experience. It takes longer to opened upwards as well as search for anything. On transcend of it, electronic mail providers such every bit Office 365, boundary the maximum size of the mailbox. It way unless you lot trim the mailbox size inwards Microsoft Outlook, you lot cannot ship or have whatever email.

Where is all the information of the Outlook mailbox stored

If you lot utilisation POP or IMAP feature, all the files, emails, folders, contacts, etc. are stored in Outlook Data File (.pst). If you lot are using Office 365, Exchange, or Outlook.com account, the mailbox information is available inwards an Offline Outlook Data File (.ost). While deleting emails as well as attachment powerfulness help, if you lot relieve all information inwards PST file, it doesn’t shrink on its own.

Note: We stimulate got discussed 2 to a greater extent than ways to delete files from Outlook. If you lot utilisation them, as well as and thus manually trim the file size of the mailbox, it volition assist further.

Compact as well as trim Outlook Data File (.pst)

The payoff alongside PST file is that when you lot delete emails, it automatically compacts the database inwards the background. The compacting procedure happens when you lot are non using Outlook. You tin ship away also direct to compact it past times next the steps every bit below manually:

1. Open Outlook, as well as delete items that you lot don’t need. When you lot remove, the files become within the “Deleted Items” folder. Right-click as well as empty it.
2. Click on File >  Account Settings >Account Settings.
3. Switch to the Data Files tab. Select the information file you lot wishing to compact. Then click on Settings.
4. Click the Advanced tab > Outlook Data File Settings.
5. In the Outlook Data File Settings dialog, click Compact Now and as well as thus click OK.

Depending on the PST file size, it powerfulness accept several minutes to compact.

Compact as well as trim an offline Outlook Data File (.ost)

Many electronic mail accounts utilisation an offline Outlook Data File to shop data. OST or offline Outlook Data File is like to PST or Outlook Data File alongside ane exception. You cannot import from or export to an offline Outlook Data File (.ost).

1. Click File > Account Settings, Account Settings.
2. On the Data Files tab, click the information file that you lot wishing to compact, as well as and thus click Settings.
3. Click the Advanced tab > Outlook Data File Settings.
4. In the Outlook Data File Settings dialog, click Compact Now and as well as thus click OK.

Use Mail Cleanup Tool

Outlook offers inbuilt post service cleanup tool, or you lot tin ship away utilisation the Outlook Attachment Cleanup tool to search for quondam as well as large messages that you lot tin ship away delete or motion to a PST file. It tin ship away also take the re-create of emails which conflict alongside the electronic mail server. Sometimes nosotros delete files from the server, simply they are withal available on the customer occupying space.

Run the Mailbox Cleanup tool

1. Click the File > Tools > Mailbox Cleanup.
2. Select View Mailbox Size, Find items older than, Find items bigger than, View Deleted Items Size, Empty Deleted Items folder, View Conflicts Size, or Empty Conflicts to perform your desired task.

Use Cleanup Conversation Tool

Outlook for Office 365 Outlook 2019 Outlook 2016 Office for business Outlook 2013 as well as others stimulate got a tool to construct clean upwards conversations. Conversations or Email thread are the same thing. The “conversation tool” is smart. It volition evaluate the content of each message, as well as if the purpose of the electronic mail is available inwards whatever of the preview messages, it volition delete it.

You stimulate got iii options to a greater extent than options to compact as well as trim mailbox size inwards Microsoft Outlook

• Clean Up checks on the selected conversation.
• Folder construct clean upwards reviews the selected folder.
• Clean Up Folder & Subfolders also checks on subfolders.

These are the best tips to assist you compact as well as trim mailbox size inwards Microsoft Outlook. However ever brand certain that you lot practise non accidentally delete files which are essential.

Read next: How to optimize as well as speed upwards Microsoft Outlook.

Source: https://www.thewindowsclub.com/

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